Meeting Management

The AngusTester Meeting Management module supports end-to-end agile meeting processes, covering creation, execution, and archiving to enhance team collaboration efficiency. Operations are divided into three parts: basic operations, execution management, and historical tracking.

I. Basic Meeting Operations

1. Create a Meeting

Description: Quickly schedule team meetings and notify members
Steps:

1. Tasks → Meetings Click "Add Meeting"
2. Fill in key information:
   • Meeting topic (must include iteration/project identifier)
   • Meeting type (Daily Standup/Review/Planning)
   • Time range (date + start/end time)
   • Participants (supports bulk team selection)
3. Click "Save" to create the meeting
   ⚠️ Time conflicts trigger red alerts

2. Modify Meeting Information

Description: Adjust meeting arrangements or agendas
Steps:

1. Meeting Management List Locate the target meeting and click "Edit"
2. Editable fields:
   • Time/location (prohibited for ongoing meetings)
   • Add participants (automatically sends update notifications)
   • Supplementary materials (upload PDFs/documents)
3. Click "Save" to update
   Host field editable only by project admins

3. Cancel a Meeting (TODO)

Description: Terminate unscheduled meetings
Steps:

1. Meeting Management List Locate the target meeting and click "Delete"
2. Select cancellation reason:
   • Issue resolved (automatically archives discussion records)
   • Time conflict (recommend using "Reschedule" function)
   • Other (requires explanation)
3. System actions upon confirmation:
   • Free calendar slot
   • Notify all participants
   • Retain cancellation record

II. Meeting Execution Management

1. Start a Meeting (TODO)

Description: Activate meeting and document proceedings
Steps:

1. Meeting Management List Locate "Not Started" meeting
2. Click "Start Meeting" to enter console:
   • Real-time screen sharing (browser authorization required)
   • Start timer (auto-records overtime)
   • Generate meeting minutes template
     ⚠️ Late attendees auto-flagged and included in reports

2. Record Meeting Content (TODO)

Description: Structured documentation of key points
Steps:

1. Click "Minutes" tab in meeting console
2. Use templates to record:
   • Decisions (auto-linked to tasks)
   • Action items (assignees + deadlines)
   • Risks/issues (red-highlighted alerts)
3. Click "Save" for real-time attendee sync

3. End a Meeting (TODO)

Description: Officially close meeting and generate reports
Steps:

1. Click "End Meeting" in console
2. System auto-actions:
   • Generate PDF minutes (with timeline screenshot)
   • Create action items (sync to iteration board)
   • Send satisfaction survey (NPS scoring)
     Overtime meetings require delay reason

III. Meeting History Management

1. View Meeting Details (TODO)

Description: Review historical meeting content
Steps:

1. Meeting Management List Click target meeting name
2. View key information:
   • Attendance rate (chart display)
   • Decision implementation (linked task status)
   • Original records (supports version comparison)
     Supports full meeting package export (minutes + recording)

2. Reuse Meeting Templates (TODO)

Description: Quickly create standardized meetings
Steps:

1. Meeting Details Page Click "Save as Template"
2. Configure template properties:
   • Naming convention: [Type]_Template
   • Fixed participant teams (e.g., Scrum Master)
   • Preset agenda framework
     ⚠️ Maximum 20 templates saved

3. Meeting Data Analysis (TODO)

Description: Evaluate meeting efficiency and value
Steps:

1. Meeting Management → Statistics View
2. Key metrics:
   • Top 3 punctual members
   • Decision completion rate (by meeting type)
   • Actual vs. planned duration
     ❗Consecutive overtime meetings trigger alerts