Meeting Introduction

Meetings serve as the "metronome" for team work, ensuring alignment and smooth communication. These meetings are not additional burdens but core accelerators for efficient collaboration.

AngusTester will help you:

• 🕒 Reduce ineffective meeting time: Improve meeting efficiency by 30%+
• 📊 Automate meeting preparation: Free up 80% of pre-meeting prep time
• 🚀 Accelerate decision consensus: Speed up action implementation

The Value of Meetings: The "Collaboration Hub" of Teams

Meetings are not just gatherings but high-efficiency operating systems for team collaboration:

Why are they important?

• Avoid communication black holes: Eliminate 70% of misunderstandings
• Speed up decision cycles: Quickly align on goals
• Continuous improvement mechanism: 5-10% efficiency gain per iteration
• Team pulse check: Identify work blockers early

Without meetings, teams are like orchestras without sheet music—playing out of sync

Five Core Meetings: The "Metronome" of Team Operations

1. Requirement Grooming Forum (Product Refinement)

Analogy: Making a shopping list

**Core Tasks:**  
🧺 Organize task list | 📏 Prioritize requirements | 🔍 Clarify ambiguities  

**Process:**  
1. Present all pending requirements  
2. Discuss details collectively  
3. Define acceptance criteria  

**AngusTester Support:**  
- Auto-generate requirement lists  
- One-click priority tagging  
- Save discussion records

2. Battle Plan Meeting (Iteration Planning)

Analogy: Drawing a battle map

**Three-Step Method:**  
1. Goal setting: "Which hill are we capturing this week?"  
2. Task assignment: "Who leads the assault?"  
3. Plan confirmation: "Does everyone agree?"  

**Duration Formula:**  
1-2 week iteration → 1-2 hour meeting  
4 week iteration → ≤4 hours  

**AngusTester Support:**  
- Smart task recommendations  
- Auto workload estimation  
- Visual planning board

3. Field Standup (Daily Scrum)

Analogy: Military morning briefing

**Golden Rules:**  
⌚ 15 minutes standing | 🤝 No deep discussions | 📌 Focus on blockers  

**Three Key Questions:**  
1. What was achieved yesterday?  
2. What’s today’s goal?  
3. Any obstacles encountered?  

**AngusTester Support:**  
- Mobile quick check-in  
- Auto-generated briefings  
- Blocker alert system

4. Showcase (Iteration Review)

Analogy: Product launch event

**Best Practices:**  
✨ Prepare live demos | 🎯 Focus on user value | 📝 Collect concrete feedback  

**Agenda Template:**  
1. Show results (20 min)  
2. Hands-on experience (10 min)  
3. Gather feedback (15 min)  
4. Adjust plans (15 min)  

**AngusTester Support:**  
- One-click demo recording  
- Digital feedback voting  
- Auto-link requirement adjustments

5. After-Action Review (Iteration Retrospective)

Analogy: Post-game team analysis

**ORID Method:**  
- 💡 Observe: What happened  
- 🤔 Reflect: Team sentiments  
- 💡 Interpret: What worked/didn’t  
- 🚀 Decide: Next improvement steps  

**AngusTester Support:**  
- Auto-guided sessions  
- Visual radar charts  
- Auto-generated improvement tasks

Special Tactical Meetings: Targeted Problem-Solving Tools

1. Technical Deep Dive (Tech Review)

**Triggers:**  
- Complex system design  
- Technical solution selection  
- Major performance optimizations  

**Efficiency Formula:**  
⏱️ 1 hour + 👨‍💻 Core members + ✅ Clear deliverables

2. Blocker Resolution Meeting

**Three-Step Method:**  
1. Blocker description: "What’s blocking us?"  
2. Solution strategies: "Possible breakthroughs?"  
3. Action plan: "Who does what by when?"  

**AngusTester Support:**  
- Smart blocker diagnosis  
- Solution matrix analysis  
- Action accountability tracking

3. Team Bonding Moments

**Variety of Formats:**  
- Tech lunch & learn  
- Product roast session  
- Online game contests  
- Field user visits  

**Golden Ratio:**  
1-2 times/month × ≤2 hours

Smart Meetings (TODO)

Smart Meeting Configuration Table

Use AngusTester to auto-configure meetings based on iteration and tasks:

Meeting Type	Recommended Frequency	Suggested Duration	Essential Tools	Pitfalls to Avoid
Requirement Grooming	Every 1-2 weeks	1 hour	Requirement board	Diving into technical details
Iteration Planning	Per iteration kickoff	Iteration length/hour	Task wall	Overcommitting workload
Daily Standup	Weekday mornings	≤15 min	Mobile check-in	Turning into problem-solving
Showcase	End of iteration	1 hour	Demo environment	Show-only, no hands-on
Retrospective	End of iteration	45 min	Feedback wall	Complaints without action

AngusTester Smart Meeting Assistant

Meeting Pitfall Guide: Secrets to Efficiency

Problem	Harm	Solution
Long meetings	Team fatigue, low efficiency	Pomodoro meetings: 25-min forced breaks
Off-topic discussions	Vague conclusions	Assign a dedicated timekeeper
Silent members	Incomplete input	Round-robin speaking
No decisions	Wasted time	Define decision rules (voting/authority)
No follow-up	Zero meeting value	Auto-track action items